2020 47TH SYNOD ANNUAL GENERAL MEETING AND MINISTERS’ RETREAT

  • Event Date: April 24, 2020
  • Time: 02:00 PM
  • Location: Mount Selinda High School
  • Address:

MEMORANDUM

TO:                ALL CHURCHES, SUPERINTENDENTS AND COUNCILS

FROM:          THE MODERATOR, MR GANYANI KHOSA

DATE:          13TH FEBRUARY 2020

SUBJECT:    2020   47TH SYNOD ANNUAL GENERAL MEETING AND MINISTERS

RETREAT

—————————————————————————————————————-

Notice is hereby given that there will be an A.G.M of the Synod from 24th  to 25th  April 2020, at Mt. Selinda High School.  Notice is also given that there will be a Ministers Retreat on 22nd  – 24th April 2020 starting at 6pm on the 22nd  April 2020.  The Ministers Retreat will end on 24th April 2020 at 1:00pm.

 

  1. VENUE: MT. SELINDA HIGH SCHOOL

DATE:             24th  – 25th   APRIL 2020

TIME:             STARTING TIME:  1400 HOURS

 

  1. The proposed Agenda is attached.
  2. AGM MEMBERS: (See Constitution Page 8 numbers 8.2.3 – 8.2.3.7)

 

3.1 All Synod Executive Committee Members

3.2 Delegates from each Church on the basis that a Church shall be represented by one delegate for every 100 active members up to a maximum of 3 delegates provided a Church of between 40 and 100 active members shall be represented by one delegate.

Therefore, the minimum number of delegates  a Church can send is two (an Executive Committee Member, plus an AGM delegate) without a Pastor and three with a Pastor; four if membership is over 100 and five if membership is more than 200;  e.g

 

  1. 40 – 100 Active Members without a Pastor – 2 delegates (An Executive Committee member and an AGM delegate) and 3 delegates with a Pastor.
  2. 101 – 200 Active Members – 3 delegates without a Pastor and 4 delegates with a Pastor
  3. 201 + Active Members 4 delegates without a Pastor and 5 delegates with a Pastor

 

3.3 All Active Pastors in charge of Churches and those on secondment, Councils and Institutions

3.4 Three Active delegates from each Council

3.5 All Active Headmasters of UCCZ Schools

3.6 All Medical Superintendents from Hospitals

3.7 One representative of UCCZ employees

 

NB:  This means that a Church can send a maximum of 5 people, if it has more than 200 Voting Active members, Pastor in Charge, Executive Committee Member and 3 delegates.

 

 

  1. Transport costs will be paid by the sending Church, Council and Institutes for all delegates including the Pastor – in- Charge
  2. REGISTRATION AND FOOD CONTRIBUTION: USD $20.00 or equivalent PER PERSON (Churches, Councils and institutions are required to pay registration for their Ministers/Pastors). Observers are also required to pay registration.
  3. ARRIVAL: Delegates are expected to arrive from 10:00 am
  4. LUNCH: – There will be Lunch between 1200 Hours – 1400 Hours
  5. There will be food tickets given to every Delegate and Minister on registration.

NB:            OBSERVERS ARE ALSO REQUIRED TO REGISTER

 CHURCHES ARE URGENTLY REQUESTED TO SEND NAMES OF THEIR S.E.C AND AGM DELEGATES SO THAT THE HEAD OFFICE CAN PREPARE NAME TAGS ON TIME.  DEADLINE IS 1ST MARCH 2020


AGENDA FOR THE 47TH    SYNOD A.G.M

24TH – 25TH   APRIL 2020

VENUE – MT. SELINDA HIGH SCHOOL

TIME:   1400 HOURS:

  1. Arrival and Registration of Delegates
  2. Call to order by the Moderator
  3. Devotion: The W/Conference Supt.  –  Rev. S Mhlanga
  4. Establishment of a quorum (50% + 1)
  5. Announcements
  6. Adoption of Agenda
  7. Minutes of previous AGM
  8. Matters arising from the 2018 Synod AGM
  9. Summary of Actions
  10. Fraternal Greetings from sister Churches & Partners
  11. President’s Report
  12. Auditor’s Report
  13. Treasurer’s Report
  14. University Council Report
  15. Conferences Reports (E/C, N/C, W/C)
  16. Spiritual Councils Reports – Ruwadzano, CYF, Volunteers, Ministers Retreat
  17. Service Councils Reports – Medical, Education, Agriculture, Stations,
  18. Recommendations from Standing Committees – Legal, HR, Security, UKAMA
  19. Correspondences
  20. ELECTIONS & INSTALLATION OF SYNOD OFFICERS
  21. Date and Venue of next AGM
  22. Closing Prayer & Benediction – President – Rev E.T.C Ngadziore

No Comments to “2020 47TH SYNOD ANNUAL GENERAL MEETING AND MINISTERS’ RETREAT”

Comments are closed.