45th (2018) SYNOD ANNUAL GENERAL MEETING AND MINISTERS RETREAT

  • Event Date: April 20, 2018
  • Time: 02:00 PM
  • Location: Victoria High School, Masvingo
  • Address: Victoria High School, Masvingo

MEMORANDUM

TO:                   ALL CHURCHES, SUPERINTENDENTS AND COUNCILS

FROM:             THE MODERATOR, MR P MLAMBO

DATE:            14TH FEBRUARY 2018

SUBJECT:    45th (2018) SYNOD ANNUAL GENERAL MEETING AND MINISTERS RETREAT

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Notice is hereby given that there will be an A.G.M of the Synod from 20th  to 21st April 2018 in the Western

Conference – Victoria High School, Masvingo.  Notice is also given that there will be a Ministers Retreat on 18th – 20th April starting at 6pm on the 18th April 2018.  The Ministers Retreat will end on 20th April 2018 at 1:00pm. Churches and Institutions are requested to pay $20.00 for the Retreat Registration for their Minister/Pastor and will also register them for the AGM by paying $40.00 Synod AGM registration.

 

  1. VENUE: WESTERN CONFERENCE – VICTORIA HIGH SCHOOL, MASVINGO

DATE:              20th – 21st  APRIL 2018

TIME:                STARTING TIME:  1400 HOURS

  1. The proposed Agenda is attached.
  2. AGM MEMBERS: (See Constitution Page 8 numbers 8.2.3 – 8.2.3.7)
  • All Synod Executive Committee Members
  • Delegates from each Church on the basis that a Church shall be represented by one delegate for every 100 members up to a maximum of 3 delegates provided a Church of between 40 and 100 members shall be represented by one delegate.

Therefore, the minimum number of delegates  a Church can send is two (an Executive Committee Member, plus an AGM delegate) without a Pastor and three with a Pastor; four if membership is over 100 and five if membership is more than 200;  e.g

  1. 40 – 100 Members without a Pastor – 2 delegates (An Executive Committee member and an AGM delegate) and 3 delegates with a Pastor.
  2. 101 – 200 – 3 delegates without a Pastor and 4 delegates with a Pastor
  3. 201 + 4 delegates without a Pastor and 5 delegates with a Pastor
  • All Pastors in charge of Churches and those on secondment, Councils and Institutions
  • Three delegates from each Council
  • All Headmasters of UCCZ Schools (WHO ARE UCCZ ACTIVE VOTING MEMBERS)
  • All Medical Superintendents from Hospitals
  • One representative of UCCZ employees

 

NB:  This means that a Church can send a maximum of 5 people, if it has more than 200 Voting Active members, Pastor in Charge, Executive Committee Member and 3 delegates.

  1. Transport costs will be paid by the sending Church, Council and Institutes for all delegates including the Pastor – in- Charge
  2. REGISTRATION AND FOOD CONTRIBUTION: US$40.00 PER PERSON (Churches, Councils and institutions are required to pay registration for their Ministers/Pastors). Observers are also required to pay registration.
  3. ARRIVAL: Delegates are expected to arrive from 10:00 am
  4. LUNCH: – There will be Lunch between 1200 Hours – 1400 Hours
  5. There will be food tickets given to every Delegate and Minister on registration.

 

AGENDA FOR THE 45TH    SYNOD A.G.M

20TH – 21ST  APRIL 2018

VENUE – WESTERN CONFERENCE – VICTORIA HIGH SCHOOL, MASVINGO

TIME:   1400 HOURS:

  1. Arrival and Registration of Delegates
  2. Devotion: The W/Conference Supt.  –  S Mhlanga
  3. Establishment of a quorum (50% + 1)
  4. Call to order by the Moderator
  5. Announcements
  6. Adoption of Agenda
  7. Minutes of previous AGM
  8. Matters arising from the 2017 Synod AGM
  9. Summary of Actions
  10. Fraternal Greetings from sister Churches & Partners
  11. President’s Report
  12. Auditor’s Report
  13. Treasurer’s Report
  14. University Task Force
  15. Conferences Reports (E/C, N/C, W/C)
  16. Spiritual Councils Reports – Ruwadzano, CYF, Volunteers,

Ministers Retreat

  1. Service Councils Reports – Medical, Education, Agriculture,

Stations,

  1. Recommendations from Standing Committees – Legal, Personnel
  2. ELECTIONS – ALL SYNOD OFFICERS POSITIONS
  3. Installation of the New Officers
  4. Correspondences
  5. Date and Venue of next AGM
  6. Closing Prayer & Benediction – President – Rev E.T.C Ngadziore

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